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Job Vacancies

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Records Management Adviser- University of Auckland

We are looking for a Records Management Adviser to join the Records Management and University Archives team at the University of Auckland.


The Records Management and University Archives team supports the institution through maintaining and enhancing a records management framework, policies, systems and processes to ensure the University of Auckland’s compliance with the Public Records Act (2005).


In this role, you will be involved in developing and delivering a range of initiatives to provide modern records management solutions and services to the institution. Use your specialist knowledge and strong customer focus to promote good records management throughout the organisation and help advance our records management programme. You will provide tailored advice and training on creating, managing, structuring, classifying, and disposing of records across all formats.


This is a full-time (37.5 hours per week), permanent position. The salary range for this role is $80,900 - $99,900 per annum dependent on experience and qualifications.


Applications close Wednesday 3 April 2024.

ARANZ - Financial Bookkeeper

An opportunity for a contract Bookkeeper role for the Archives and Records Association of New Zealand (ARANZ) has opened.

Over the last couple of years ARANZ Council has not been able to find a volunteer to take on the role of Treasurer.  As a result, an opportunity has arisen to assist ARANZ with bookkeeping on a contract basis.  The role is important to meet financial accountability and reporting to the Charities Commission.  

We are a small, friendly team of information management professionals and we would welcome the opportunity to have a professional bookkeeper join us.

Requirements - Skills and Experience

  • Strong financial administration, organisational and communication skills

  • Ability to work independently and proactively

  • Experience using accounting software (Moneyworks Cashbook or similar)

  • Experience and understanding of the importance of good recordkeeping

  • Ability to use (or learn to use) tools currently used by ARANZ: Google Workspaces, Zoom

  • Experience working within membership organisation or within Charities Services/Incorporated Societies framework

  • Home office setup – own computer with Microsoft Office, printer, etc. Good internet connection.

  • As a Contract position you will be responsible for your own equipment, materials, internet access, tax, ACC, gst etc. 

  • Reimbursement for actual and reasonable expenses such as postage and printing will be made if approved in advance.

  • Remote working with 12 Council meetings via Zoom per year.

Time Commitment

Total of ~70 hours per year, made up of:

  • Approximately 5 hours per month for bank reconciliations, financial reporting, emails/clarifications and generally keeping on top of the day to day (60 hours per annum)

  • Hours for audit preparation (10 hours per annum)

  • Setup – setup Moneyworks, read/understand ARANZ policies/procedures (5 hours one off). 

Our busiest time of year is July-September. 2024 may involve further hours as ARANZ is holding a Joint Conference which will involve financial management. This will be discussed with candidates.

What does the role involve?

  • Use of Moneyworks Cashbook for financial record keeping.

  • Setup and approve one-off and regular invoices and reimbursements. 

  • Monthly bank reconciliations.

  • Monthly financial reports for Council and branches.

  • Have access to financial accounts and signatory delegation.

  • Prepare purchase orders, invoices, financial reports and annual reports, as required.

  • Liaise with membership secretary re EBSCO payments

  • Prepare end of year financial statements for Branches

  • Prepare finances for the auditor at the end of year - Minutes, bank statements and invoices (checked, signed and dated (for processing and approved at meeting).

  • Distribution of funds from copyright revenue.

  • Access to Google workspaces and keep financial documentation up to date. 

  • Liaise with President and others on Council, as required


$40-45 per hour, plus a$200-225 one off set-up payment and negotiation on extra hours in a Conference year.

If you have any further questions, please do not hesitate to contact Evan Greensides, President of ARANZ