Job Vacancies

Judicial Archive Project - EOI

The history of the judicial branch of government is increasingly recognised by historians of government as a vital part of a nation’s history – and is the subject of extensive study in other common law jurisdictions such as Australia, the United Kingdom, the United States and Canada.

Aotearoa’s judiciary predates the establishment of the first Parliament by more than ten years, and as such, holds important historical significance in our nation’s history and legal foundations, and in the development of our nation’s constitutional framework.

It is therefore critical that records of these developments, and of the judiciary more generally, are collated and carefully preserved for future study.

The Office of the Chief Justice seeks expressions of interest to scope phase one of the Judicial Archive.

Phase one will involve an analysis of the records of the judiciary as an institution (and what is required to collate, categorise and preserve them from damage, fragmentation or loss), along with the identification of judiciary- related holdings in other archives.

Phase two, which will require separate approval, will involve completion of the tasks identified in phase one.

We require the expertise of a professional from an archival/records management background who has experience in:

❖ Assisting organisations navigate their collection challenges

❖ Developing project plans and resourcing requirements for their implementation

❖ Developing archival collections and management process

❖ Practical advice for organising and preserving historical documents

Professional knowledge in the following areas would be useful:

❖ Appraisal & collection management (Arrangement/Description/Access and Indexing)

❖ Conservation/preservation management plans

❖ Digitisation of paper records and photographs

❖ Policy writing, governance & risk assessment

❖ Project management & archival budgeting

Tertiary studies in New Zealand history would also be desirable, although may not be essential.

The Office is open to working with a part time contractor, fixed term contract, consultant or a secondment.

Expressions of interest should include:

• Current Curriculum Vitae

• A brief statement describing experience and qualifications to undertake the work

Expressions of interest should be submitted via email addressed to cate.brett@courts.govt.nz and received by 30 September 2023.

For any queries, please contact officeofthechiefjustice@courts.govt.nz

Job Info

• Job Identification 1001161

• Job Category Library

• Posting Date 11/09/2023, 09:25

• Apply Before 08/10/2023, 23:00

• Job Schedule Full time

• Locations Wellington - National Library - Molesworth Street, Wellington, 0, NZ

Job Description

Type: Permanent
Hours: Full time
Location: Wellington
Business Group: National Library
Branch: Enterprise Partnerships
Salary: $71,284 - $95,631

• Permanent role within Alexander Turnbull Library

• Process and describe unpublished born-digital and hybrid collections

• Provide system support for the Library’s content management system

• Connect people with heritage collections

Kia whakarite, kia whakamarama, kia tauhere ki te ao’ (To arrange, to describe, to connect
with the world). Does our team whakatauākī appeal to you? 

In this role you will work with Arrangement & Description specialists to create finding aids for societal archives, aka 'unpublished collections’. You will demonstrate a developed understanding of archival description; an ability to scope and plan work; productivity in processing archival collections; and communication skills for training and quality assurance.

Additionally, you will be part of a team providing system administration support and training 
for the Library’s collection management system, Ke EMu.

You will work closely with other teams particularly Curatorial Services, Digital Collection Services, Collection Care, Research Enquires, National Library Online, and the National Digital Heritage Archive, as well as Technology Services and Solutions, and our collections management system vendor.

The Library sits within Te Haumi branch, the Department’s epicentre of information management, culture and heritage. Our branch is all about collecting, storing, and preserving important things that are precious to New Zealand. 

We are passionate about this country and the people who call it home and archival collections are all about recording important information that helps to paint a detailed picture of how life is and how life was. We make that information available to everyone. If you want a job where the work you do matters to New Zealand, we would like to hear from you.

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

Applications close: 11pm, 8 October 2023
For more information please contact: Adam.Melville@dia.govt.nz
Job description: To review the full job description, please click here. 
 

About Us At the Department of Internal Affairs, the work we do makes New Zealand a better place for those born here, and those new New Zealanders who have chosen to call this country home. About the Team

Kaua e rangiruatia te hāpai o te hoe; e kore tō tātou waka e ū ki uta - Do not lift the paddle out of unison or our canoe will never reach the shore

Enterprise Partnerships cover a range of entities, functions or institutions. Today these currently include the National Library, Archives New Zealand, Ministerial Services, and the Gambling Commission. Each ‘enterprise’ has its own unique kaupapa, and through its ‘partnership’ with Te Tari Taiwhenua, will be supported to achieve their goals. The nature of each partnership will depend on the goals and needs of the entity. 

At the Christchurch City Council, our love for our city inspires us as we constantly strive to make it an even better place to live, work, and play. A role at the Council isn't just a job, it's an opportunity to make things happen in the city you're dedicated to.

You will be part of the Information & Records Management Team who has just embarked on an exciting Information Experience Programme which includes the implementation of M356 (SharePoint Online, Teams etc.).

As the Information & Records Management Advisor you will provide recordkeeping and information management advice and support to all staff and work on initiatives and activities aimed at increasing organisational information management maturity. The role also includes information systems administration, user support and training.

To be successful in this role you will have:

• Three to five years' experience in information and records management, ideally within the public sector

• Experience with administration, provisioning and compliance of M365

• Working knowledge of the Public Records Act 2005 and its associated standards including appraisal and disposal

• Experience with administering electronic document and records management systems

• Strong analytical, problem solving, and stakeholder engagement skills

• Outstanding communication skills with experience in training others

Working at the Christchurch City Council offers a remarkable chance to make a difference in the lives of others while embracing a fulfilling and dynamic career. We are committed to ensuring a healthy work-life balance for our employees and offer a range of professional development opportunities and training programmes to help you grow in your career. There is a variety of benefits available to Council staff, from health schemes to retail discounts.

Join our team, and be inspired by the people you work with, the community you serve, and the results and successes we share in together!

Working for the Christchurch City Council allows you to contribute directly to the community and make a positive impact on the lives of residents and visitors. You will also benefit from:

• Access to training programmes, workshops, and development opportunities

• Flexible working arrangements - WFH, adjustable start and finish times, option to purchase extra leave.

• Collaboration - exposure to wider areas of the organisation

• Benefits - a variety of benefits for Council staff from health schemes to retail discounts.

Through collaboration, innovation, and a strong commitment to community, the council provides an environment where one's skills and passions can shine, making it an exceptional choice for those seeking purpose and impact in their career.

Feel like you don't meet every single requirement of the job description? 

Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification. At the Christchurch City Council, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways.

Additional information:

Hours of work -    Fulltime Permanent Position
Location -            This position is primarily based at 53 Hereford Street. Christchurch
Salary -               The salary band for this position goes from $61,283 - $87,182.

*Starting salaries will be based on knowledge, skills and experience the successful candidate brings to the role, and relativities both, within the immediate team and in the broader organisation for the same or similar roles.

Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date.

Job Details

Reference # 31574

Posted: 25 Sep 2023

Closes: 09 Oct 2023 23:55

Location(s): Central City

Expertise: Information Technology Job level(s) 3 to 5 years, 5 to 7 years

Work type(s): Permanent, Full-time

More details (document) 31574 - Information and Records Mgmt Advisor - Sep 23.pdf

Auckland CBD, Auckland
Government (Government & Defence)
Salary: $52141 - $61582 p.a.

Type: Fixed Term
Hours: Full time
Location: Tāmaki Makaurau | Auckland
Business Group: Archives NZ
Branch: Te Haumi | Enterprise Partnership
Salary: $52,141 - $61,582

At the Department of Internal Affairs, we record every life and every death, every marriage and every name change. Our work really does impact the life of every New Zealander. We're passionate about this country and the people that call it home.

• Be part of a fun, innovative, and agile team

• Do you enjoy a mixed variety of tasks and physical activities?

• Do you have an eye for detail?

• Do you want to be at the forefront of archival digitisation?

Affirming our commitment to honour our Treaty obligations. To embrace Te Reo Māori and Tikanga as an integral part of our working day.

Archives New Zealand, which sits within the Te Haumi, Enterprise Partnership branch, the Department's epicentre of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand.

• Ability to set priorities and achieve deadlines

• Ability to work well in a physical environment

• A demonstrated ability in meeting the needs of internal and external clients

• Ability to maintain confidentiality and to use discretion

• Well organised and with good attention to detail

• Ability to work with digital files to meet distribution and end user requirements

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we're a great place to work, click here.

We work to make New Zealand better for New Zealanders through our four outcome areas:

• People can easily access the services and information they need

• Iwi, hapū and communities across New Zealand are safe, resilient and thriving

• People's sense of belonging and collective memory builds an inclusive New Zealand

• New Zealand is a well-functioning democracy across central and local government

This is a fixed term role, ending 30th June 2024.

Applications close: 5pm, 25 September 2023
For more information please contact: Taila.Roth@dia.govt.nz
Job description: To review the full job description, please click here.

Auckland CBD, Auckland
Government (Government & Defence)
Salary: $52141 - $61582 p.a.

Type: Fixed term
Hours: Full time
Location: Tāmaki Makaurau | Auckland
Business Group: Archives NZ
Branch: Te Haumi | Enterprise Partnership
Salary: $52,141 - $61,582

At the Department of Internal Affairs, we record every life and every death, every marriage and every name change. Our work really does impact the life of every New Zealander. We're passionate about this country and the people that call it home.

• Be part of a fun, innovative, and agile team

• Do you enjoy a mixed variety of tasks and physical activities?

• Do you have an eye for detail?

• Do you want to be at the forefront of archival digitisation?

Affirming our commitment to honour our Treaty obligations. To embrace Te Reo Māori and Tikanga as an integral part of our working day.

Archives New Zealand, which sits within the Te Haumi, Enterprise Partnership branch, the Department's epicentre of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand.

• Ability to set priorities and achieve deadlines

• Ability to work well in a physical environment

• A demonstrated ability in meeting the needs of internal and external clients

• Ability to maintain confidentiality and to use discretion

• Well organised and with good attention to detail

• Ability to work with digital files to meet distribution and end user requirements

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we're a great place to work, click here.

We work to make New Zealand better for New Zealanders through our four outcome areas:

• People can easily access the services and information they need

• Iwi, hapū and communities across New Zealand are safe, resilient and thriving

• People's sense of belonging and collective memory builds an inclusive New Zealand

• New Zealand is a well-functioning democracy across central and local government

Applications close: 5pm, 4 October2023
For more information please contact: Taila.Roth@dia.govt.nz
Job description: To review the full job description, please click here.

Auckland CBD, Auckland
Government (Government & Defence)
Salary: $61561 - $82476 p.a.

Type: Permanent
Hours: Full time
Location: Tāmaki Makaurau | Auckland
Business Group: Archives NZ
Branch: Te Haumi | Enterprise Partnership
Salary: $61,561 - $82,476

• Do you have a passion for archives and experience working in a reading room and research environment?

• Do you have excellent organisational and administrative skills and enjoy working in a varied role?

• Do you enjoy working collaboratively in a supportive team where every day is different?

Te Rua Mahara o te Kāwanatanga, Archives New Zealand sits within the Te Haumi, Enterprise Partnership branch, the Department's epicentre of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand. Archives New Zealand is committed to working effectively with Māori, and upholding mātauranga Māori.

The Auckland Regional Office cares for and provides equitable access to public records in the region through reading room, reference, digitisation and government loans services. We have a full time, permanent vacancy for an Archivist | Archives Advisor to join our team. In this role you will be supporting our team to deliver reference services in the reading room and via remote reference and research requests.

You will also contribute to the assembling, cataloguing, preservation and management of valuable holdings of historical information across an experienced and supportive team. As an Archivist you will be flexible to assist the team with a variety of tasks including retrieval of archival material, digitisation and assistance with archival arrangement and description.

If you have experience working with archives, have excellent organisational skills, and enjoy working to uphold mātauranga Māori we would love to hear from you.

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we're a great place to work, click here.

We work to make New Zealand better for New Zealanders through our four outcome areas:

• People can easily access the services and information they need

• Iwi, hapū and communities across New Zealand are safe, resilient and thriving

• People's sense of belonging and collective memory builds an inclusive New Zealand

• New Zealand is a well-functioning democracy across central and local government

Applications close: 5pm, 4 October2023
For more information please contact: Taila.Roth@dia.govt.nz
Job description: To review the full job description, please click here.

Mō tēnei tūranga mahi | About this role

Type: Fixed Term, 10 months.
Hours: Full time
Location: Tāmaki Makaurau | Auckland
Business Group: Archives NZ
Branch: Te Haumi | Enterprise Partnership
Salary: $72,060 - $96,681

• Do you have a passion for archives and experience working in a reading room and research environment?

• Do you have excellent organisational and administrative skills and enjoy working in a varied role?

• Do you enjoy working collaboratively in a supportive team where every day is different?

Te Rua Mahara o te Kāwanatanga, Archives New Zealand sits within the Te Haumi, Enterprise Partnership branch, the Department's epicentre of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand. Archives New Zealand is committed to working effectively with Māori, and upholding mātauranga Māori.

The Auckland Regional Office cares for and provides equitable access to public records in the region through reading room, reference, digitisation and government loans services. We have a full time, fixed term vacancy for a Senior Archivist | Archives Advisor to join our team. In this role you will be supporting our team to deliver reference services in the reading room and via remote reference and research requests.

You will also contribute to the assembling, cataloguing, preservation and management of valuable holdings of historical information across an experienced and supportive team. As an Senior Archivist you will be flexible to assist the team within the Auckland office and contribute to a nationally driven approach aligned with the other Archive Offices of Te Rua Mahara o te Kāwanatanga with a variety of tasks including appraisal, transfers, and archival arrangement and description.

If you have experience working with archives, have excellent organisational skills, and enjoy working to uphold mātauranga Māori we would love to hear from you.

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we're a great place to work, click here.

We work to make New Zealand better for New Zealanders through our four outcome areas:

• People can easily access the services and information they need

• Iwi, hapū and communities across New Zealand are safe, resilient and thriving

• People's sense of belonging and collective memory builds an inclusive New Zealand

• New Zealand is a well-functioning democracy across central and local government

This is a 10-month, Fixed term role, ending 30th June 2024.

Applications close: 5pm, 4 October2023
For more information please contact: Taila.Roth@dia.govt.nz
Job description: To review the full job description, please click here.

At the Christchurch City Council, our love for our city inspires us as we constantly strive to make it an even better place to live, work, and play. A role at the Council isn't just a job, it's an opportunity to make things happen in the city you're dedicated to. Join our team, and be inspired by the people you work with, the community you serve, and the results and successes we share in together.

You will be part of the Information & Records Management Team who has just embarked on an exciting Information Experience Programme which includes the implementation of M356 (SharePoint Online, Teams etc.).

As the Junior Information & Records Management Advisor you will assist with providing recordkeeping and information management advice and support to all staff and work on initiatives and activities aimed at increasing organisational information management maturity. The role also includes information systems administration and user support.

To be successful in this role you will have:

• Tertiary qualification (or NZQA Level 6 equivalent) in Information Management, Library and Information Studies or related field

• Experience with M365 applications (e.g. MS Teams)

• Knowledge of the Public Records Act 2005

• Strong analytical, organisational and problem solving skills

• Strong communication skills

Working at the Christchurch City Council offers a remarkable chance to make a difference in the lives of others while embracing a fulfilling and dynamic career. We are committed to ensuring a healthy work-life balance for our employees and offer a range of professional development opportunities and training programmes to help you grow in your career. There is a variety of benefits available to Council staff, from health schemes to retail discounts.

If you are passionate about information and records management, start your career at the Christchurch City Council!

Working for the Christchurch City Council allows you to contribute directly to the community and make a positive impact on the lives of residents and visitors. You will also benefit from:

• Access to training programmes, workshops, and development opportunities

• Flexible working arrangements - WFH, adjustable start and finish times, option to purchase extra leave.

• Collaboration - exposure to wider areas of the organisation

• Benefits - a variety of benefits for Council staff from health schemes to retail discounts.

Through collaboration, innovation, and a strong commitment to community, the council provides an environment where one's skills and passions can shine, making it an exceptional choice for those seeking purpose and impact in their career.

Feel like you don't meet every single requirement of the job description? 

Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification. At the Christchurch City Council, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways.

Additional information:

Hours of work - Fulltime Permanent Position
Location - This position is primarily based at 53 Hereford Street. Christchurch
Salary -The salary band for this position goes from $52,529 - $65,570.

Starting salaries will be based on knowledge, skills and experience the successful candidate brings to the role, and relativities both, within the immediate team and in the broader organisation for the same or similar roles.

Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date.

Job Details

Reference # 31576
Posted: 25 Sep 2023
Closes: 09 Oct 2023 23:55
Location(s): Central City
Expertise: Information Technology Job level(s) 3 to 5 years, 5 to 7 years
Work type(s): Permanent, Full-time
More details (document) 31576 - Jnr Info and Records and Mgmt - Sep 23.pdf

Senior Advisor Records Management - Digital
Location: Wellington
Fixed Term

• Design and implement a pragmatic and modern approach to record management

• Bring your expertise to an organisation committed to helping our communities

• 2 year fixed term, flexible working available, $95,096 - $105,662

Mō tēnei tūranga - About the role

We currently have an exciting, 2 year fixed-term opportunity for an experienced Senior Records or Information Management Advisor to join our busy NHQ-based Records Management team. Reporting to the Team Leader Records Management, the Senior Advisor Records Management – Digital will help drive key digital records management initiatives and on-going programmes of work. A significant part of the role involves working collaboratively with ICT and Information Business Owners, contributing subject matter expertise on technical and system projects, delivering records management “by design” advice, and providing oversight to ensure policy and legislative requirements are implemented and information risks are properly managed.

You’ll also get to help design and implement a pragmatic and modern approach for managing our information in M365 and be involved in the day-to-day delivery of digital records management support, advice, training, and ongoing, proactive outreach activities to all personnel. We’re also looking for someone keen to provide support and mentoring to advisors in the Records Management team to help grow overall team knowledge and capability.

The salary range for this role is $95-105k depending on your skills and experience.

This role is Wellington-based, but there are some opportunities for flexible working available.

Ko tāu nā ki tēnei tūranga - What you’ll bring to the role 

• At least 5 years’ experience in Information and Records Management, including in a Senior Advisor capacity

• Excellent knowledge of Information and Records Management principles, best practices, and relevant legislation, including Public Records Act (2005), Information and Records Management Standard (16/s1)

• Well-developed relationship management skills and experience

• Proven experience implementing and maintaining digital information and records management solutions, including intermediate to advanced Microsoft M365 experience

• Experience implementing retention and disposal in electronic systems

• Ability to deliver training and change management activities, and explain technical or complex information and records management concepts in an accessible way

• Risk and compliance monitoring skills

If you’re looking for chance to really use your digital records and information management experience in an organisation dedicated to helping our communities, then we can provide you with a unique opportunity to utilise your knowledge and skills within a supportive team that cares about your success.

We value diversity as a strength and welcome applicants that can bring a difference to our organisation.

Ko wai mātou? - Who we are 

Fire and Emergency New Zealand is a Crown Entity established on 1 July 2017 under the Fire and Emergency New Zealand Act 2017. The role of our organisation is to reduce unwanted fires, respond to structural and vegetation fires and other emergencies including motor vehicle crashes, medical emergencies, hazardous substance related incidents and natural disasters, and to support increased community resilience.

Our vision is to build stronger communities and protect what matters most to the people within them. We are proud to be recognised as New Zealand’s most trusted public sector agency. Our values reflect what our people believe is core to who we are and the organisation we aspire to be:

We Do the Right Thing – Kia Tika

We Serve and Support – Manaakitanga

We Are Better Together – Whanaungatanga

We Strive to Improve – Auahatanga.

Ko te tono mai - How to apply

If this sounds like you, apply now. To download a copy of our position description please visit our vacancy page on our FireJobs website. For specific questions about this role please email nhqjobs@fireandemergency.nz

Applications close Sunday, 8 October 2023. We will be assessing applications as they are received, so we encourage you to submit your application at your earliest convenience. Applications by email will not be accepted.

Please note: Eligibility to work in New Zealand is mandatory for this role.

Please click here for Position Description