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Job Vacancies

If you would like to list a vacancy please contact the ARANZ Webmaster. We provide this as a free service to organisations and companies within the Information Management and GLAMiR sector.

ARANZ - Financial Bookkeeper

An opportunity for a contract Bookkeeper role for the Archives and Records Association of New Zealand (ARANZ) has opened.

Over the last couple of years ARANZ Council has not been able to find a volunteer to take on the role of Treasurer.  As a result, an opportunity has arisen to assist ARANZ with bookkeeping on a contract basis.  The role is important to meet financial accountability and reporting to the Charities Commission.  

We are a small, friendly team of information management professionals and we would welcome the opportunity to have a professional bookkeeper join us.

Requirements - Skills and Experience

  • Strong financial administration, organisational and communication skills

  • Ability to work independently and proactively

  • Experience using accounting software (Moneyworks Cashbook or similar)

  • Experience and understanding of the importance of good recordkeeping

  • Ability to use (or learn to use) tools currently used by ARANZ: Google Workspaces, Zoom

  • Experience working within membership organisation or within Charities Services/Incorporated Societies framework

  • Home office setup – own computer with Microsoft Office, printer, etc. Good internet connection.

  • As a Contract position you will be responsible for your own equipment, materials, internet access, tax, ACC, gst etc. 

  • Reimbursement for actual and reasonable expenses such as postage and printing will be made if approved in advance.

  • Remote working with 12 Council meetings via Zoom per year.

Time Commitment

Total of ~70 hours per year, made up of:

  • Approximately 5 hours per month for bank reconciliations, financial reporting, emails/clarifications and generally keeping on top of the day to day (60 hours per annum)

  • Hours for audit preparation (10 hours per annum)

  • Setup – setup Moneyworks, read/understand ARANZ policies/procedures (5 hours one off). 

Our busiest time of year is July-September. 2024 may involve further hours as ARANZ is holding a Joint Conference which will involve financial management. This will be discussed with candidates.

What does the role involve?

  • Use of Moneyworks Cashbook for financial record keeping.

  • Setup and approve one-off and regular invoices and reimbursements. 

  • Monthly bank reconciliations.

  • Monthly financial reports for Council and branches.

  • Have access to financial accounts and signatory delegation.

  • Prepare purchase orders, invoices, financial reports and annual reports, as required.

  • Liaise with membership secretary re EBSCO payments

  • Prepare end of year financial statements for Branches

  • Prepare finances for the auditor at the end of year - Minutes, bank statements and invoices (checked, signed and dated (for processing and approved at meeting).

  • Distribution of funds from copyright revenue.

  • Access to Google workspaces and keep financial documentation up to date. 

  • Liaise with President and others on Council, as required

Remuneration

$40-45 per hour, plus a$200-225 one off set-up payment and negotiation on extra hours in a Conference year.

If you have any further questions, please do not hesitate to contact Evan Greensides, President of ARANZ

Ngaio Marsh House and Heritage Trust - Trustee

Dame Ngaio lived most of her life in Cashmere and her house is preserved much as it was when she lived there. Help us to tell the story of this world renowned crime writer and theatre director.

The trustee role is a governance role and it is important that our successful applicant understands the responsibilities that come with taking on the role as a trustee. These include;

  • Ensuring the organisation complies with the terms of its trust deed, and statutory requirements.

  • Actively and positively contributing to the Trustees meetings and other events.

  • Ensuring the organisation applies its resources exclusively in accordance with the objectives of the trust

  • Acting with a high level of professionalism and accountability.

For practical reasons applications from people resident in Christchurch would be preferred.


Desired Skills & Qualities

Dame Ngaio Marsh’s creative endeavours involved her in the fields of art, writing and theatre direction. Experience and expertise in any of these fields would be an advantage, but more important is your enthusiasm and willingness to give it a go.

Essential

  • An interest in heritage houses and gardens and the creative works of Dame Ngaio Marsh.

  • An enthusiasm for preserving the reputation of Dame Ngaio Marsh as a national cultural icon, and for encouraging an appreciation of her artistic achievements.

Preferred

  • Prior experience as a trustee/committee work.

  • Previous involvement within the voluntary sector.

  • An understanding of heritage values and environment issues.


We are particularly interested in hearing from you if you have expertise in one of the following areas: Fundraising or Heritage Preservation

To apply, please send a CV and a cover letter explaining your qualifications and interest in this role.

If you wish to discuss the role in more detail before applying please email chair@ngaiomarsh.org and we will be in touch.

Information Management Advisor - New Zealand Customs Service, Wellington

Enter youVaried and exciting role ideal for a super organised candidate to thrive

  • Competitive salary, Wellington based role with flexible working

  • Be part of an amazing team with a great culture!

New Zealand Customs Service (Customs) | Te Mana Ārai o Aotearoa protects New Zealand against threats to the border. Do you want to make a positive difference to the protection of New Zealand's border from serious threats, the facilitation of legitimate trade and travel, and the collection of customs and excise revenue on behalf of the Crown.

Customs is currently undertaking a large programme of work in Information Management, and we have an exciting opportunity for an Information Management Advisor.

Primarily, this role is to work within the Information Management team to gain insight of the information management lifecycle and provide support with the implementation of policy, and compliance with relevant legislation.

The Information Management team is responsible for designing and implementing the systems, process, procedures for the handling and management and disposal of information assets held within NZ Customs.  NZ Customs has a significant amount of information datasets, records, and documents, and this role will assist the business to ensure these assets are managed appropriately.

This is a permanent full-time role, reporting to the Product Manager, Information and Data, and is based in Wellington.

Your responsibilities in this role will be to…

  • Contribute and assist with the development of information management policies, compliance processes, frameworks and services;

  • Develop methods that ensure records are managed to agreed policies, standards and procedures;

  • Develop the implementation and maintenance of recordkeeping functions such as retention and disposal schedules;

  • Coordinate the delivery of an enterprise-wide, user education and communication programme that meets the needs of the business and users;

  • Responsible for maintaining and updating user support materials and communications including e-learning modules and intranet pages.

To be successful as an Information Management Advisor, the appointee requires the following knowledge, experience, skills and personal attributes…

  • A tertiary qualification (at least equivalent to Bachelors) in Records and Information Management, or similar academic disciplines is desirable; or the equivalent knowledge, skills and experience required to be successful in this position;

  • An innovative mind set and willingness to learn and develop their knowledge and experience of Information Management;

  • Experience developing and delivering information management services within complex organisations is desirable;

  • Demonstrated understanding of Information Management processes within Government;

  • The ability to work well in a team in a highly collaborative manner;

  • Clear and concise written and verbal communication skills;

  • An ability to adapt to, and learn new technologies and methodologies as required.

Joining Customs

To join Customs in any role you must be a New Zealand citizen or NZ permanent resident*. 

(*) A New Zealand Citizen or New Zealand Permanent Resident who has resided continuously in New Zealand for the last 5 years and resides in NZ at time of application;

OR a New Zealand Citizen or New Zealand Permanent Resident who has resided in New Zealand for the last 5 years and resides in NZ at time of application, but may have been absent from New Zealand for periods of six or more months within the past five years, preferably in one or more of the following countries: either Australia, Canada, UK or the USA. You will be required to provide overseas police certificates for these periods spent outside of New Zealand.

You must have a background history that is verifiable and can be, assessed as appropriate by the New Zealand Security Intelligence Service towards a recommendation of suitability for security clearance at a higher level. Due to the nature of Customs work, you must have a clear Police record.  Successful applicants are also required to pass a drug test.

Apply now:

To express your interest, please apply on line by submitting a CV and Cover Letter that demonstrates your ability to meet the competencies required for the role as outlined in the position description. If you have any technical related questions about the role please contact Ryan Kerr (Product Manager, Information and Data) at ryan.kerr@customs.govt.nz or for any recruitment related questions, please contact Suzanne Leahy (Senior Recruitment Advisor) at Suzanne.leahy@customs.govt.nz

Applications close at 11pm, Thursday 15 February 2024.

New Zealand Customs Service | Te Mana Ārai o Aotearoa is a member of Diversity Works New Zealand and is committed to developing a diverse workforce and an inclusive workplace. We provide equal employment opportunities and welcome applications from everyone who can meet the requirements of the role. 

New Zealand Customs Service | Te Mana Ārai o Aotearoa also supports flexible working arrangements. We welcome the opportunity to speak with you about your flexible working requirements.

Our Benefits

  • Discounted health insurance for permanent staff

  • In-house gym facilities (Wellington Customhouse)

  • Learning and development opportunities.

 

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