Council
Our Organisation
ARANZ Branches
Special Interest Groups
Association Patron
Structurally, ARANZ is a collection of regional branches and interest groups supported by a national council. The council is headed by a President and a number of other official office holders. ARANZ Council meets every month, either, online or in a physical location within New Zealand.
A number of specialist positions and responsibilities exist both within and alongside council. In many instances the holders of these positions are also Councillors, with some ex-officio roles being available.
Council Roles
President
To oversee, coordinate and take overall responsibility for the successful running of the organisation
To ensure effective communication both within the organisation and with the wider community
To chair ARANZ Council meetings and the AGM
To initiate and respond to correspondence on ARANZ behalf
To delegate tasks to ARANZ Council members and general members as required
To ensure ARANZ practices and procedures remain consistent with the Constitution and the rules and regulations governing incorporated societies.
To present an annual report to the AGM
Vice-President
To support the ARANZ President
To chair ARANZ Council meetings or the AGM in the absence of the President
To assist in overseeing, coordinating and taking responsibility for the successful running of the organisation
To assist in ensuring effective communication both within the organisation and with the wider community
To assist in ensuring ARANZ practices and procedures remain consistent with the Constitution and the rules and regulations governing incorporated societies
Treasurer
To maintain ARANZ accounts in a clear and auditable manner
To receipt and bank payments
To pay accounts and bills promptly
To prepare and present position reports to each Council meeting
To prepare and have audited an annual statement of receipts and payments for presentation to the AGM and subsequent forwarding to the Registrar of Incorporated Societies
To prepare and present an annual budget
To recommend to Council changes to income and expenditure as required to balance the accounts
To make and book travel arrangements for Council members
Secretary
To minute the meetings of ARANZ Council and the ARANZ AGM and circulate copies as required
To formulate and promulgate agendas for the ARANZ Council and the ARANZ AGM
To respond to and initiate correspondence of a routine nature, or as directed by the President or Council
To maintain records of ARANZ business
To maintain current contact details for ARANZ Council; special interest groups; committees; and ARANZ branches
To timely circulate notices of meetings, nomination forms and voting papers (if required) for the ARANZ AGM and election of officers.
Archifacts Editor
The Archifacts Editor's role is appointed by Council and has ex-officio status. The editor is responsible for all aspects of the publication of the journal.
To oversee the activities of the Archifacts Editorial Board
To solicit material for publication
To ensure the timely production of Archifacts
To ensure the standard of content and production of Archifacts is maintained and is consistent with the goals of ARANZ
To ensure Archifacts is produced within budget
To dispatch Archifacts to members
To ensure contributors are thanked as required
To ensure the treasurer invoices advertisers and pays creditors by passing on the necessary information in a timely manner
ARANZ Alert Editor
The ARANZ Alert Editor's primary role is to produce and edit the ARANZ Alert newsletter.
To solicit material for publication
To ensure the timely production of the Newsletter
To ensure the standard of content and production of the Newsletter is maintained and is consistent with the goals of ARANZ
To ensure the Newsletter is produced within budget
To ensure the dispatch of the Newsletter to members
To ensure contributors are thanked as required
To ensure the treasurer invoices advertisers and pays creditors by passing on the necessary information in a timely manner
Branch Liaison Officer
The primary task for the Branch Liaison Officer is to establish regular contact and dialogue between Council and branch committees, both directly with committee members and generally with branch members through the ARANZ Newsletter and web page. The branch liaison officer will undertake a range of activities with the aim of:
keeping branch committees informed of what Council is doing,
ensuring consultation with branch committees about future Council initiatives and directions,
providing Council with information from branch committees about what they need from Council to assist them to foster the aims of ARANZ within their regions
The Branch Liaison Officer will also:
ensure committees have the opportunity to comment in the development of position papers,
canvas committees for views with regard to the development of submissions,
liaise with the Newsletter & Archifacts editors in order to get regional issues into print,
ensure branches provide Council with adequate documentation to support its administrative and recordkeeping needs.
Membership Secretary
The Membership Secretary is another ex-officio position appointed by Council and is responsible for maintaining the membership database and mailing lists, organising the subcription renewals and regularly reporting to Council on membership numbers and issues.
To maintain ARANZ members details in an accurate manner
To dispatch and receive membership renewals
To invoice members as required
To answer queries relating to missing publications
To deposit all membership subscriptions and pass the details to the Treasurer
To provide updated membership lists to branches from time to time or as requested
To provide mailing labels to the Archifacts and Newsletter editors, or for other Council purposes as required
To present a report to ARANZ Council meetings
To advise ARANZ Council on membership matters
To provide membership information to potential members on request
Webmaster
The ARANZ Webmaster is appointed by Council and is responsible for the maintenance of the ARANZ website and system administration tasks.
ARANZ Patrons
1976-1988
Rt Hon Sir John Marshall
1989-1990
HE the Most Rev Sir Paul Reeves
1990-1995
HE Dame Catherine Tizard
1996-2001
HE Rt Hon Sir Michael Hardie-Boys
2001-2006
HE Rt Hon Dame Silvia Cartwright
2006-2011
HE Rt Hon Sir Anand Satyanand
2011-2016
HE Rt Hon Sir Jerry Mateparae
2016-2021
The Rt Hon Dame Patsy Reddy, GNZM, QSO
2023-
Right Honourable Helen Elizabeth Clark, ONZ SSI PC.