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21/557 Assistant Archivist

Type: Permanent
Hours: Full time
Location: Christchurch City
Business Group: Archives NZ
Branch: Information and Knowledge Services
Salary: $47,594 - $64,391

  • Do you have a passion for archives and experience working in a reading room and research environment?
  • Do you have excellent organisational and administrative skills and enjoy working in a varied role?
  • Do you enjoy working collaboratively in a supportive team where every day is different?

Archives New Zealand Te Rua Mahara o te Kāwanatanga sits within the Information and Knowledge Services branch, the Department’s epicentre of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand. Archives New Zealand is committed to working effectively with Māori, and upholding mātauranga Māori.  

The Christchurch Regional Office cares for and provides equitable access to public records in the region through reading room, reference, digitisation and government loans services. The Christchurch Regional team are co-located with Ngāi Tahu Archives Team at our Wigram site, working independently but with a special, collaborative relationship. 

We have a full time, permanent vacancy for an Assistant Archivist to join our team. In this role you will be supporting our Archivists to deliver reference services in the reading room and via remote reference and research requests. 

You will also support the team by providing administration support, including routine financial administration and purchasing tasks. As Assistant Archivist you will be flexible to assist the team with a variety of tasks including retrieval of archival material, digitisation and assistance with archival arrangement and description. 

If you have experience working with archives, have excellent organisational skills, and enjoy working to uphold mātauranga Māori we would love to hear from you. 

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we're a great place to work, click here.

We work to make New Zealand better for New Zealanders through our four outcome areas:

  • People can easily access the services and information they need
  • Iwi, hapū and communities across New Zealand are safe, resilient and thriving
  • People's sense of belonging and collective memory builds an inclusive New Zealand
  • New Zealand is a well-functioning democracy across central and local government

Applications close: 5pm, Sunday 26 September 2021
For more information please contact: Joanna.Condon@dia.govt.nz
Job description: To review the full job description, please click here. If you are unable to follow the link, please review the full job description on our careers website.



The Fletcher Trust is looking for an archivist to manage and share one of the most interesting archive collections in New Zealand.  A business archive, which holds unique records of almost 160 years of economic and social activity relating to a broad expanse of New Zealand life  - from farming and forestry to construction and energy – the collection includes records, publications, photographs and objects.

If this sounds like you, please send your CV with contact details and covering letter/email to: 

Angus Fletcher 

The Fletcher Trust 

Email: angus.fletcher@fletchertrust.co.nz


Applications close October 1 (extended).


The Position will involve:

  • Managing the holdings, including: 
    • Accessioning and processing -  appraise, arrange and describe records, photographs and other materials
    • Collection management - maintain a high level of control over the collection throughout retrievals and use
    • Data management  – oversee the upgrade of data in the database (Vernon); manage and administer data standards. 
    • Preservation – ensure the preservation of records; assess video and audio recordings for transfer to digital storage. 
  • Promoting and managing access to the Archives, including: 
  • Enquiries – handling of all enquiries from all sources and through all channels. 
  • Digitisation – developing a digitisation program based on priorities and potential for access. 
  • Website management – responsibility for the provision of all information and images for the website: www.fletcherarchives.co.nz
  • Developing and maintaining relationships with the Trust’s key archives stakeholders, especially Fletcher Building corporate office and business units.

This is a sole-charge, three-day-a-week role based in Auckland, on a contract basis, reporting to the Trust Executive Chairman, Angus Fletcher. 


The Archives were originally established by Fletcher Challenge Limited, with the objective of ensuring the preservation of records of long-term value relating to the history, organisation and activities of the three companies that formed the Group – Fletcher Holdings, Challenge Corporation and Tasman Pulp & Paper – along with those of their predecessor businesses. In 2001, with the break-up of Fletcher Challenge, the Archives was transferred to the guardianship of The Fletcher Trust. 

The key objective of the Trust for its Archives is the “preserving of a unique archive, ensuring accessibility for all interested parties”, within a Trust Mission to maintain and continue to provide public access to records of an extensive number of businesses and enterprises across all sectors and which provide a unique social and commercial history of New Zealand from the mid-nineteenth century to the present day. 

This unique repository of New Zealand commercial history sits alongside the Trust’s other charitable activities which include a prestigious art collection and educational philanthropy – www.fletchercollection.org.nz  and www.fletchertrust.co.nz.  

The Fletcher Trust is an independent registered charitable trust administered by trustees as an in-perpetuity trust. The three charitable purposes of the Fletcher Trust are philanthropy for education; an art collection and guardianship of an archive of an extensive number of businesses associated with Fletcher.