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Professional Resources

Select List of National and International Standards relating to Records & Archives

Many of these standards can be purchased online from Standards New Zealand

For more resources, standards and guidelines see Archives New Zealand's Records Toolkit here

Alphabetical filing rules

ISO 12199:2000 Alphabetical ordering of multilingual terminological and lexicographical data represented in the Latin alphabet, International Standards Organisation.


Archives New Zealand Information and Records Management Standard - July 2016. A mandatory standard issued under Section 27 of the Public Records Act 2005 by the Chief Archivist.

Data management

E-Government data management Policies & Standards

Electronic Document & Records Management Systems (EDRMS)

DoD 5015.2 (1997) Design Criteria Standard for Electronic Records Management Software Applications. U.S. Department of Defense.

DISA (Defense Information Systems Agency) Joint Interoperability Test Command Records Management Application (RMA) Compliance Testing Program [Reviews of commercial software against DoD 5015.2 standard]

UK PRO Functional Requirements for Electronic Records Management

Model Requirements for the Management of Electronic Records (MoReq) The MoReq Specification is a model specification of requirements for Electronic Records Management Systems (ERMS). It has designed to be easily used, and to be applicable throughout Europe [Commissioned by the European Commission].

The Victorian Electronic Records Strategy or VERS is a framework of standards, guidance and implementation projects which is centred around the goal of reliably and authentically archiving electronic records created or managed by the Victorian government.


AGLS - Australian Government Locator ServiceAS 5044: 2002 AGLS Metadata Standard

NZGLS - New Zealand Government Locator Service

Pittsburgh Metadata Requirements for Evidence

Microform storage and preservation

ISO 18902: Imaging materials – processed photographic films, plates and papers – filing enclosures and storage containers , International Standards Organisation.

Paper permanence

ISO 9706:1994 Information and documentation – paper for documents – requirements for permanence , International Standards Organisation.

ISO 11108:1996 Information and documentation – archival paper – requirements for permanence and durability , International Standards Organisation.

ISO 11798:1999 Information and documentation –permanence and durability of writing, printing and copying on paper – requirements for test methods , International Standards Organisation.

Quality management

ISO 9000 Quality management systems - fundamentals and vocabulary, International Standards Organisation

ISO 9001:2000 Quality management systems - requirements, International Standards Organisation

ISO 9004:2000 Quality management systems - guidelines for performance improvements, International Standards Organisation.

Records management

Archives New Zealand Information and Records Management Standard - July 2016. A mandatory standard issued under Section 27 of the Public Records Act 2005 by the Chief Archivist.

AS4390-1996 Records management , Standards Australia. This standard has been replaced by ISO 15489, but it still provides valuable guidance.

AS5090-2003 Work Process Analysis for Recordkeeping

ISO 15489-1:2001 Information and documentation – records management – part 1:general , International Standards Organisation.

ISO/TR 15489-2:2001 Information and documentation – records management – part 1:guidelinesl , International Standards Organisation.


AS/NZS 4444.1: 1999 Information security management - part 1: Code of practice for information security management, Standards Australia and Standards New Zealand.

Storage accommodation

BS 5454:2000 Recommendations for the storage and exhibition of archival documents , British Standards Institution.

HB 96-1997 Guidelines for mobile shelving for archives, libraries and museums , Standards Australia and Standards New Zealand.

NISO TR 01-1995 Environmental guidelines for the storage of paper records, [US] national Information Standards Organisation. Available at (Accessed on 11/3/03)

MoST Content Management V3.0.6852