ARCHIVES & RECORDS ASSOCIATION OF NEW ZEALAND
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Calling past authors Archives & Manuscripts publication of ASA

Author permissions: Archives and Manuscripts retrospective digitisation project

The Australian Society of Archivists Inc. (ASA) is working towards making digital versions of all back issues of its flagship publication Archives and Manuscripts freely available via an online platform.
The current objective is to provide online access to the first 39 volumes of Archives and Manuscripts, published between 1955 and 2011. These issues have been digitised with the support of the University of New South Wales and the Australian National University.
We now ask Archives and Manuscripts authors to grant us permission to publish the digitised version of all their contributions in volumes 1-39 of the journal. These contributions include, but are not limited to, any article, editorial, obituary, review, news and notes and any other content that has been published in any issue of Archives and Manuscripts. The ASA will issue all content it has permission to republish with an attribution, non-commercial, no-derivative licence.
In granting the ASA a non-exclusive right to share your published contributions in digital form, you retain the right to be attributed as the author of the work and you retain the right to distribute your work in any way you choose.
We ask that you email your permission to Joanna Sassoon (aandmcopyright@archivists.org.au) who is managing the rights process for the ASA.
Your e-mail should indicate your name and state clearly that you give permission to Archives and Manuscripts and the Australian Society of Archivists, Inc. to reproduce all your contributions in volumes 1-39 (up until 2011) in a digitised version of the journal for the duration of the copyright.

For example:
I, Susan Smith, agree to grant the Australian Society of Archivists Inc. the non-exclusive right to publish all my contributions to Archives and Manuscripts in volumes 1 to 39 in digitised reproductions of the issues in which these works first appeared for the duration of the copyright.


We appreciate your co-operation with this aspect of the project.


Issued by:
Julia Mant
President
Australian Society of Archivists
4 December 2017


Wards Scholarship 2017


As for the past four years, the Ian McLean Wards Memorial Trust has pleasure in offering funding through a scholarship to assist individual New Zealand researchers and practitioners in the fields of archives and records management and librarianship undertake a project which will advance knowledge or improve practice relating to the recording, care, management, or conservation, of historical records. While the trustees are very open as to the focus of proposals, there is a strong inclination towards projects where the perceived benefits will have wider applicability than to a single institution.

Applications Wards Scholarship 2017

Wards Scholarship Background

Please note that applications for the Scholarship close on Friday 22 December 2017.



Keeping Archives eLearning series

Online Courses

As part of the recent Memorandum of Understanding between ARANZ and the Australian Society of Archivists (ASA), ARANZ members now have the opportunity to purchase individual access to the ASA's eLearning online courses at ASA member rates. Individual courses or the complete suite of six courses can be purchased from the ASA Shop. ARANZ members are asked to contact the ASA office confirming your ARANZ membership and your method of payment. You then will be registered for the course. This may take up to 2 business days. Note that you will not have access to view the course until payment has been received and processed.


ARANZ Corporate members may also like to discuss the ASA's flexible pricing models for bulk purchases with the eLearning officer.

The Keeping Archives eLearning series is a suite of six online, self directed courses. Inspired by the Society's flagship textbook Keeping Archives, these courses are designed to provide a solid introduction to archives and recordkeeping knowledge.

With an average duration of approximately 90 minutes, each course includes exclusive video content featuring leading practitioners, interactive quiz elements and a custom certificate delivered on completion. You can commence and pause and recommence a course at any time, and thus undertake it at your own pace. The six individual courses are:

Download the eLearning brochure here.

For further information please see the ASA website page Online Courses (https://www.archivists.org.au/learning-publications/online-courses)

The courses are ideal for:

New to Archives: Interested in gaining professional archival training? Gain solid foundations in the world of professional archival practice plus join the ASA for extra savings and access to Keeping Archives III CD.

Professional Archivists - Everyone needs a re-fresher course: while the principles of the profession remain eternal, emergent web technologies and new social media platforms have opened up the way we work.

Students - Enhance your learning by undertaking courses designed by professional archivists. Our practical approach will help in your future employment.

Statutory Agencies - Build capacity in your organisation by providing access to professional knowledge. You can save with our bulk purchase pricing package.

Organisations with volunteers - Show your appreciation for your volunteers by investing in their professional training. You can save with our bulk purchase pricing package.





ARANZ and the Australian Society of Archivists (ASA) Memorandum of Understanding - Signed 16 September 2017






Save the Date! ARANZ Conference - Ngā Taonga Tuku Iho 2018. This conference will be held at Copthorne Hotel, Rotorua, 22-25 August 2018. Watch this space for calls for papers






ARANZ AGM, Wellington - 23 August 2017


AGM Notice


AGM Public Talk


ARANZ President Sean McMahon addresses the audience at the AGM, National Library, Wellington, 23 August 2017



Diverse Worlds, the 2017 National Conference of the Australian Society of Australia and 2017 Information Technologies Indigenous Communities Symposium - 25-28 September 2017

Join the Australian Society for Diverse Worlds, their 2017 National Conference which will be held alongside the 2017 Information Technologies Indigenous Communities Symposium at the University of Melbourne. ARANZ members can register at ASA member rates. Early bird registrations finish on 11 August 2017.

https://www.archivists.org.au/learning-publications/2017-conference


ARANZ AGM, Wellington - 23 August 2017

Wherever you deal with records and archives in the private or public sector, local government or communities we would love to have you join us!

The following positions are available: Treasurer & 4 Councillors.

For more information and nomination form see here. Nominations close on the 24 July 2017.


ARANZ Otago and Southland Branch AGM - 8 August 2017






International Archives Day - 9 June 2017

On Friday 9 June 2017, celebrate the International Archives Day in your institution, your company or your department. Use this global event for archivists and records managers in order to make known the role of archives and share your experience and the importance of your work. Show that the archives profession is fun, inclusive, varied and that your expertise is helpful to everyone.

Prepare your project for the International Archives Day 2017:

1. Save the date : Friday 9 June 2017

2. Get inspired by what your colleagues around the world have organized last year

3. Under the theme “Archives, Citizenship and Interculturalism”, choose right now your project: an exhibition, a slide-show, a film screening, and open your department to the public, explain your work, raise the profile of your colleagues and explain how they can help other departments in your institution or your company.

4. In order to facilitate your events, ICA makes available, personalizable communication templates (posters, bookmarks, etc.), to encourage everyone to share this day through social networks, business or family circles. Find some templates here

5. And because ICA wants to highlight your projects and the dynamism of archivists and records managers, please think of taking photos of your customized posters and documents, as well as your celebration on Friday 9th June and send them to us

6. At last, wherever you are or whatever is your language, follow the event #IAD17 and continue to celebrate “Archives, Citizenship and Interculturalism” by registering to the Conference ALA-ICA 2017


ARANZ AWARDS call for nominations - 2017

Call for nominations for two prizes

Michael Standish Prize

This award, first offered in 2001, is named in honour of Michael Standish, architect of the 1957 Archives Act and the first permanent Chief Archivist of National Archives. It is awarded every second year.

The prize recognises an outstanding essay, by a New Zealand archivist or records manager, dealing with some facet of archives or records administration, history, theory and/or methodology, and published in a recognised archive, records management, or other appropriate journal.

Works published in New Zealand in 2016, and fitting the above criteria, are eligible for entry.

Ian Wards Prize

The Ian Wards Prize is awarded annually to an outstanding piece of published writing which in the view of the judging panel also clearly demonstrates exemplary and/or innovative use of primary resources. Nominations are invited for a work published during 2016.

First awarded in 2001, the Prize honours the contribution to New Zealand scholarship of Ian McLean Wards, Chief Government Historian between 1968 and 1983.

Please send your nominations for either award to: president@aranz.org.nz

The deadline for submissions for each prize is 5 July 2017.

Seán McMahon

President, ARANZ


ARANZ AWARDS call for nominations - 2016

We are delighted to invite nominations for the following awards:

Ian Wards Prize

The Ian Wards Prize is awarded annually to an outstanding piece of published writing which in the view of the judging panel also clearly demonstrates exemplary and/or innovative use of primary resources.

First awarded in 2001, the Prize honours the contribution to New Zealand scholarship of Ian McLean Wards, Chief Government Historian between 1968 and 1983.

Michael Standish Prize

This award, first offered in 2001, is named in honour of Michael Standish, architect of the 1957 Archives Act and the first permanent Chief Archivist of National Archives. It is awarded every second year.

The prize recognises an outstanding essay, by a New Zealand archivist or records manager, dealing with some facet of archives or records administration, history, theory and/or methodology, and published in a recognised archive, records management, or other appropriate journal.

n.b. Works published in New Zealand in 2015 and fitting the above criteria are eligible for entry

Please send your nominations to: president@aranz.org.nz

The deadline for submissions is 5 July 2016.

Theresa Graham

President, ARANZ

State of Government Recordkeeping and Public Records Act 2005 Audits 2014/15

16 December 2015

Kia ora

For your information I am advising you that the annual report on the state of recordkeeping in public offices and the 2014/15 recordkeeping audits is now available from the Archives New Zealand website Report: State of Government Recordkeeping and Public Records Act 2005 Audits 2014/15.

As you will note we are taking a reasonably strong view of the state of recordkeeping in the public sector. This may generate discussion in the sector and I look forward to hearing any comments from you in the New Year.

Separately, you will in the near future be sent a copy of the independent Audit of the Chief Archivist’s recordkeeping. It should be noted that this is not produced by Archives New Zealand but is commissioned as part of the Audit requirements of the Public Records Act 2005.

Ngā mihi

Marilyn….

Marilyn Little | Chief Archivist & General Manager

Archives New Zealand Te Rua Mahara o te Kawanatanga

www.archives.govt.nz

Archives New Zealand is a part of the Department of Internal Affairs

Chief Archivist releases report on Managing Text Messages under the Public Records Act 2005

As you may be aware, on 22 December 2014, I initiated a review of the Prime Minister’s recordkeeping practices in regard to text messages which may or may not be considered public records under the Public Records Act 2005 (the Act). The review is now complete and I have enclosed a link to the final Report which is published on the Archives New Zealand external website for your information http://www.archives.govt.nz/advice/public-records-act-2005/managing-text-messages-under-public-records-act-2005.

The review examined the adequacy of recordkeeping advice, processes and systems in place to support the Prime Minister (and thereby all other Ministers). Relevant agencies including the Department of Prime Minister and Cabinet and Ministerial and Secretariat Services, a business unit of the Department of Internal Affairs, were interviewed.

The review highlighted that text messages can be public records and clarified that Ministers are considered public offices under the Act. The review also found that the Prime Minister was not advised of his full responsibilities under the Public Records Act and that the advice and support provided to all Ministers was inadequate.

The report includes actions and recommendations for improvements to the recordkeeping advice and support for all Ministers. Archives New Zealand has also developed some generic advice on the management of text messages for all public offices and local authorities which is available on the Records Toolkit at http://records.archives.govt.nz/resources-and-guides/recordkeeping-for-text-messages/.

If you receive any media enquiries, please direct them to Mike Smith 027 807 6741 – all other enquiries should be directed to rkadvice@dia.govt.nz

Yours sincerely

Marilyn Little

Chief Archivist

Marilyn Little | Chief Archivist & General Manager | Information and Knowledge Services

Archives New Zealand Te Rua Mahara o te Kawanatanga

Archives New Zealand is part of the Department of Internal Affairs.

Archived News:

Archived News

Events:

In this section we provide you with up-to-date information about conferences, training sessions, seminars, talks and exhibitions relating to archives and records keeping.

If you would like your archives or records related event added to the upcoming events calendar, or know of an event you would like to see listed please send the relevant details to the ARANZ Webmaster. Note that it does not have to be an ARANZ associated event.

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