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News & Events

ARANZ Conference 2012

"Inside and Outside the Box "
to be held at Te Papa, Wellington on 23rd - 24th October 2012 [Post conference SIG meetings and Workshops on 25th October 2012]

ARANZ National Council Conference Organising Committee invite you to submit papers about projects, ideas, experiences or research findings relating to the conference theme. This intentionally broad theme is design to give speakers the freedom to talk about the current opportunities and challenges they face in the information management and cultural heritage fields.

Gold Sponsor

Other Sponsors

[School of Information Management]

Conference Program

Download a printable version (pdf)

Day 1 - Tuesday 23 October 2012






Welcome, Mihi Whakatau and Opening

Reponse – Paul Diamond on behalf of ARANZ. Waiata

Official Opening – John Timmins, ARANZ President. Welcome – Evelyn Wareham, Conference Convenor

The Future of Australasia’s National Archives Authorities - David Fricker  (pdf)

The Future of Australasia’s National Archives Authorities - Greg Goulding (pdf)

David Fricker, Director General, National Archives of Australia [presentation sponsored by The Synercon Group]

Greg Goulding, Chief Archivist / GM, Archives New Zealand


Morning Tea Break Oceania Space, L3 [Sponsored by the School of Information Management]


Stream 1 – Convergence and Mergers

· Julienne Molineaux, Institutional reform: Does the Canadian experience of archival merger hold lessons for New Zealand

Chair: Joanne Newman

Stream 2 – What’s In that Box?

· Jenny Scott, Stories of Dumbo: Researching and Publishing the Almost Lost History of New Zealanders at War

Chair: Susan Skudder


· Shannon Wellington and Gillian Oliver, GLAMorous Archives

Chair: Joanne Newman

· Dan Hamid, Archives and Alexander Street Press: ‘Early Experiences in Australasia: Primary Sources and Personal Narratives 1788-1901’

Chair: Susan Skudder


Lunch Oceania Space, L3


Stream 1 – Archival Identities and Ethics

· Ariana Tikao and Nicola Frean, Titiro ki Muri: Surfacing Māori identity in Archival Collections  (pdf)

Chair: Theresa Graham

Stream 2 – Managing the Boxes

· Kylie Welch, What makes a successful records management programme?

Chair: Michael Steemson


· Mary Donald and Kate de Courcy, Freelance Minuet: The Organisation and The Contractor

Chair: Theresa Graham

· Helen Hancox, Your disposal authority: use it before you lose it (presentation sponsored by the Flying Filing Squad)

Chair: Michael Steemson


· Sarah Davy, When Good Archivists Go Bad: The Role of Ethics and Values in Everyday Archival Decision-Making

Chair: Theresa Graham

· Conni Christensen, 'A model for communicating information governance'

Chair: Michael Steemson


Afternoon Tea


ARANZ Annual General Meeting


NZMS Red Carpet Conference Dinner, The Roxy, Miramar. Sponsored by New Zealand Micrographic Services Ltd.



Day 2 - Wednesday 24 October 2012

8 - 8.45

Sponsor Breakfast Sessions

Oceania Suite: Objective Corporation

Secure information sharing for smarter government

Jim Fretwell, Senior Product Manager, Objective Corporation

Public servants need to share information and participate in processes with other government ecosystem departments, agencies or organisations. Today, this mostly occurs using inefficient methods such as email attachments, thumb drives, DVDs, phone conversations and face-to-face meetings. Newer, web-based tools like file-sharing and collaboration platforms offer more usable solutions. But they also present compliance challenges for RIM

Rangimarie Rooms: Intergen NZ.

Paula Smith and Anthony Woodward, Collaboration and Content Management – Lessons for the Profession


Plenary Session

Welcome to Day Two

Kay Sanderson, “Black Boxes” – Things We Sometimes Call Records (powerpoint presentation)

Chair: John Timmins


Morning Tea Break [Sponsored by Conservation Supplies]


Stream 1 -- Linking People and Content

· Janine Delaney, Crowdsourcing Context (pdf)

Chair: Nicola Frean

Stream 2 – Engagement and Evolution

· Jill Haley, Reinventing the Archive: The Otago Settlers Museum Redevelopment  (pdf)

Chair: Andy Fenton


· Wendy Marcus Gogel, Zone 1: Removing the barrier between content creators and collectors at Harvard University

Chair: Nicola Frean

· Joanna Richards, Audio-Visual Archiving: Kind of the same, but different!

Chair: Andy Fenton


· Nevin Broughton, Using STQRY on smartphones to share historical iwi based stories  (pdf)

Chair: Nicola Frean

·Caroline McBride, Artist Archives at the Auckland Art Gallery  (pdf)

Chair: Andy Fenton




Stream 1 – Approaches for Description and Discovery

· Stephen Innes,Implementation of the Archivists’ Toolkit at the University of Auckland  (pdf)

Chair: Mark Crookston

Stream 2 - Outside the box

· Robyn Mason, An insider's thoughts on outside-the-box thinking: the Local History Online project

Chair: Jenny Scott


· Adrian Humphris and Susan Skudder, Developing a shared descriptive standard for Wellington Region Council Archives (pdf)

Chair: Mark Crookston

· Janet Upton and Alison Midwinter, Expectation versus Reality - Digitising Land Information New Zealand’s Historic Records

Chair: Jenny Scott


· Belinda Battley, Pass It On: Making Decisions on Archival Description in New Zealand  (pdf)

Chair: Mark Crookston

·Selena Smeaton, Lisa Austin and Trish O’Kane, High value public sector information: A model to prioritise sustainability programmes (pdf)

Chair: Jenny Scott


Afternoon Tea




Ray Edmondson, Advocacy and The Power of One (pdf)

Chair: Evelyn Wareham

Announcement of Inscriptions on UNESCO NZ Memory of the World Register (pdf)

Chair: Evelyn Wareham



UNESCO Memory of the World Reception at Te Papa. Sponsored by the UNESCO Memory of the World Aotearoa/New Zealand Trust



Post Conference Workshops and SIG Meetings - Thursday 25 October 2012


School Archives SIG Meeting [9.30am start]

Chair: Padianne Neely

1) Introductions and report on individual archives.

2) Tour of Wellington College archives in new location. Location assessment exercise.

3) Morning tea and discussion time.

Venue: Wellington College Archives.

Collecting Archives SIG Meeting [9am start]

Chair: Stephen Innes

Venue: Poutama Room, Archives New Zealand

Following the Collecting Archives SIG meeting, there will be a panel discussion:

Topic:“Creating a new box: the state of digitisation of manuscripts and archives in New Zealand libraries and archives”

Digitisation is an accepted and indeed expected form of access to manuscripts and archives collections around the world, but as collectors and curators, how are we dealing with it? Who or what is driving the demand for digitisation? What are the issues we need to address when considering requests for digitisation, or for generating in-house programmes. How shall we present the facsimiles and associated metadata?

Panellists: David Colquhoun (Alexander Turnbull Library); Kate DeCourcy (Sir George Grey Special Collections, Auckland Libraries); Stephen Innes (Special Collections, The University of Auckland Library).

Chair: Sean McMahon


Lunch break


Workshop: Assessing Significance: The Value of Memory of the World

Convenors: Ray Edmondson and Evelyn Wareham

Venue: Mau Mahara Room at Archives NZ

Workshop: Audiovisual Archiving

About: From Super 8mm film to Hi 8 video and beyond.

Where: The Film Archive, 84 Taranaki Street, Wellington

When: 1:30 - 4:30 (afternoon break at 3pm)

Who: Up to 15 participants, who will not be required to bring
anything to the workshop. Handouts will be provided.

In this afternoon's workshop, you will learn how to identify and safely handle all manner of audiovisual materials, with some hands-on examples.
We will address ideal and practical solutions for storing your collection, whether large or small.
We'll finish the workshop with a discussion of the challenges of digitising audiovisual materials for preservation and for access, with a short screening to illustrate.

Convenor: Louise McCrone

Workshop: What’s on this floppy? Practical Solutions for Dealing with Your Born-Digital Collections

Convenors: Kirsty Cox and Leigh Rosin

Venue: Poutama Room, Archives NZ


Workshops end


Screening of the long lost John Ford movie, Upstream

Venue: NZ Film Archive

Additional Information

Keynote Speakers (pdf)

Abstracts of the Presentations (pdf)

Biographies of the Speakers (pdf)

Details of the post conference workshops (pdf)
















































Registration is being administered by our conference organizers Paardekooper: Click here for online registration.

Conference Fees

Full conference registration ARANZ Member* ( Standard $445 (Register after 5th Oct ))

Full conference registration Non-ARANZ Member ( Standard $545 (Register after 5th Oct ))

Day registration ARANZ Member* (Standard $225 (Register after 5th Oct ))

Day registration Non-ARANZ Member (Standard $300 (Register after 5th Oct ))

Student (Full-time only) registration (Standard $225 (Register after 5th Oct ))

* If you are unsure of your membership status, or wish to become a member please contact the ARANZ Membership Secretary at

Conference Venue

The two days of the main conference (23rd – 24th October 2012) will be held at Te Papa, 55 Cable Street, Te Aro, Wellington.

Conference Scholarships

Would you like to attend the 2012 Archives and Records Association of New Zealand Conference but have trouble covering the costs? Are you a student? Do you work in a voluntary capacity or for an organisation with no training budget? Are you a newcomer to the profession? Then maybe a conference scholarship is for you.

Every year ARANZ wants to encourage attendance at the annual national conference, this is a great way to learn more, and make contacts with people working in similar areas.

The Crown Records Management Scholarship is unfortunately no longer available. Currently ARANZ is seeking a new sponsor for scholarships. If you are interested in this opportunity please contact Mike Steemson, at or +64 (0)4 3809323.

The ARANZ Scholarship is available to ARANZ members only.

ARANZ Scholarship Application Form

Conference Dinner - NZMS Red Carpet Dinner

The NZMS Red Carpet Conference Dinner will be held at the newly restored Roxy Cinema at 5 Park Road, Miramar on the Tuesday evening, 23rd October 2012 from 6:00 pm until late. Transport to and from the Conference venue to the Roxy Cinema will be provided. Sponsored by New Zealand Micrographic Services Ltd

Dress code: Hollywood GLAM

Stuck on your Hollywood GLAM costume? Never fear there is some great costume hire businesses in Central Wellington that will be able to get your Ritz on!

Costume Hire Company

Costume Cave

Creative Show Off

Conference Sponsors and Exhibitors

Spacious facilities will be provided for a number of vendor display and sales booths among catering stations situated in the Oceania Suite of Te Papa, ideal placing for close contact with the expected 200 or more delegates assembled to hear papers and discussions on the archives and records management theme “Inside and Outside the Box”.

The display and sales booths will be let for $1,000 covering the two days. Many other opportunities will be provided for delegate scholarships and sponsorship of conference events and facilities such as delegates’ satchels, name tags and more.

Full details of all sponsorships are available on request. . For further information, please contact the Mike Steemson, at, or +64 (0)4 380 9323.

Confirmed Exhibitors:


UNESCO Memory of the World Reception

This reception, held at Te Papa, is sponsored by the UNESCO Memory of the World Aotearoa/New Zealand Trust.

Post-Conference Workshops

Post conference meetings and workshops will be held at Archives New Zealand, National Library and the New Zealand Film Archive. See the programme above for more details regarding individual workshops. To attend the post-conference workshops delegates must be registered for at least one day of the main conference programme.


Paardekooper have secured special Conference rates for the ARANZ 2012 Conference, which will be available to book online via the registration process. The two hotels are the Museum Hotel ($198 incl. GST per night) and the Ibis Hotel ($139 incl. GST per night).

World Day for Audiovisual Heritage

A special screening of the long-lost John Ford film 'Upstream' will be held on the evening of Thursday the 25th October at the New Zealand Film Archive, in an early celebration of World Day for Audiovisual Heritage [this is day is commemorated annually on the 27 October]. Made in 1927, ‘Upstream’ was considered among over 60 feature films from legendary filmmaker John Ford’s early career that were lost forever. However, in 2009, the film was unearthed by film archivists searching deep within the New Zealand Film Archive’s trove of early nitrate prints. The momentous discovery made headlines around the globe. Ford's 60 minute long silent comedy film is a "backstage drama" about a Shakespearean actor and a woman from a knife-throwing act. The screening will be accompanied by a pianist.


Wellington, New Zealand's capital city has so much to offer. Set on the edge of a stunning harbour and surrounded by rolling hills, it's a city waiting to be explored. Take some time off after the Conference to experience the bars, cafes, galleries, museums, theatres, music, sports and culinary delights of Te Whanganui a Tara. For information on Wellington and information on Wellington's public transport (including airport shuttles).

Conference Convenor

Please contact ARANZ Conference Convenor for more information.

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