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Assistant Librarian - Ephemera & Manuscripts

Library & Archives · Western Springs, Auckland

An exciting opportunity has opened at The Walsh Memorial Library for a library professional to work with MOTAT’s Ephemera & Manuscripts collection. Established in 1964 on MOTAT’s Great North Road site, the Walsh Memorial Library is a specialist library which houses an extensive collection of material including published, archival, documentary heritage, pictorial, and oral history collections.

As an Assistant Librarian you will assist senior library staff in the sorting and accurate recording of Walsh Memorial Library holdings specific to the Ephemera & Manuscripts collection, along with assisting library users with research enquiries. 

To be successful in this role, you will need:

  • Bachelor’s degree (or higher) in Library & Information Studies, Museum Studies, or equivalent 
  • Demonstrated understanding of appropriate handling and care of ephemera and manuscript collections. 
  • Computer literacy including advanced Microsoft packages and collection management software (Vernon CMS preferred) 
  • Demonstrated experience working in a customer service environment

This is a unique opportunity to join a fantastic team of passionate and capable library and archive professionals. Not only will you get to work on a truly fascinating collection, but you will also get the benefit of flexible working hours, Birthday Leave, Study Leave, additional KiwiSaver contributions, and a MOTAT annual pass for you and your family. 

Applications Close: 11 August 2020

Apply at: https://motat.bamboohr.com/jobs/view.php?id=133


20/257 Archivist/Archives Advisor

Type: Fixed Term - until 30 June 2021
Hours: Full time
Location: Wellington
Business Group: Archives New Zealand
Branch: Information and Knowledge Services
Salary: $53,973-$73,022


  • Do you enjoy working collaboratively in a supportive team?


  • Ability to manage complexity?


  • Do you know your way around imaging technology?


  • And would you like to work with our documentary heritage?  

Whakapapa is all about recording important information that helps to paint a detailed picture of how life is and how life was, and we make that information available to everyone. We are passionate about this country and the people that call it home.  

Archives New Zealand Te Rua Mahara o te Kāwanatanga sits within the Information and Knowledge Services branch, the Department’s epicentre of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand.

Archives New Zealand is undertaking a transformational programme of work in support of the Archives 2057 Strategy. As part of this programme, the Digitisation Team is responsible for the delivery of systematic digitisation of our archive holdings in order to make them available to our customers online anywhere any time and to preserve the original paper record. We are hiring a full-time Archivist/Archives Advisor for the Digitisation Team who will report to the Team Leader – Digitisation and support the team’s Senior Archivist/Archives Advisor to scope future digitisation projects and recognise required modifications to the basic digitisation workflow.  

Key aspects of the role:

  • Coordinating and optimising end-to-end workflows


  • Providing quality assurance and planning input


  • Monitoring and maintaining processes


  • Working closely with documentary heritage


Responsibilities of the Archivist/Archives Advisor include but are not limited to determining listing standards that aim to increase discoverability, providing workflow support to the Digitisation Assistants, authorising change requests, identifying and minimising performance bottlenecks, the procurement and purchasing of equipment and consumables, and liaising with vendors and service providers. If you emphasise detail in your work, seek to improve processes and systems, and enjoy a supportive team environment, you will be a good fit for the role.  

If you thrive on cutting edge projects, a genuine challenge, and knowing that what you do, you do for the good of New Zealand, we would very much like to hear from you.

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.  

To learn more about the diverse, important mahi we do at Te Tari Taiwhenua and see why we're a great place to work, click here.

We work to make New Zealand better for New Zealanders through our four outcome areas:

  • People can easily access the services and information they need
  • Iwi, hapū and communities across New Zealand are safe, resilient and thriving
  • People's sense of belonging and collective memory builds an inclusive New Zealand
  • New Zealand is a well-functioning democracy across central and local government

Applications close: 5pm, Sunday 9 August 2020
For more information please contact: Rebekah Rogers, Rebekah.Rogers@dia.govt.nz
Job description: To review the full job description, please click here. If you are unable to follow the link, please review the full job description on our careers website.




Project Manager - Archives

Otago Museum

Otago Museum is seeking a highly motivated and suitably qualified Project Manager - Archives to undertake a full review of the Museum’s collections and business records. Working within the Collections, Research & Education Division, the Project Manager - Archives will assess the collections condition, its documentation and information management systems and implement a standards based archives management system that facilitates access onsite and online. The Project Manager will also explore opportunities to develop a volunteer program that supports the rehousing and documentation of the collection.

The ideal applicant will have had previous archives experience and who has ideally had experience working with information management systems such as Vernon and Piction.

Due to funding, this role is fixed-term for either a period of full-time 40 hours per week for 12 months or part-time 20 hours per week for 24 months.

For more information and the job description visit https://www.otagomuseum.nz/about/work/