News & Events

Managing Community Archives - A Workshop. Central Stories Museum and Art Gallery, Alexandra 19-20 October 2010

Arranged by The Otago / Southland Branch Archives and Records Association of New Zealand

Sponsored by Archives New Zealand and Hocken Collections, University of Otago

Purpose

This workshop is designed to help community archives managers and others interested to plan, focus and manage their resources to better benefit their collections and communities, and to have the opportunity to share ideas and experiences. There will also be a focus on access and public programmes.

It is not, however, intended to be a practical hand-on workshop on appraisal, arrangement, conservation, digitisation, though the policy aspects of these may well be touched on.

Alexandra, at the heart of the Otago goldfields, was chosen for the workshop as representative of many smaller southern New Zealand communities with a well-developed sense of history and heritage, and as the home of an impressive new museum.

Though it is expected that most attending will come from southern New Zealand, applications from further north would be very welcome. As it is planned to limit the number accepted to 20, if the workshop should be oversubscribed, preference may be given to southern applications.

Content

Topics covered will include:

• The state of community archives in New Zealand
• Governance of community archives
• Financial management, including fundraising and valuation of collections
• Essential plans and policies
• Working with volunteers
• Facilities management
• Library and museum relationships

There will also be a demonstration of relevant online databases including

• The Community Archive
• Alf
• Hakena
• Matapihi
• PapersPast

In addition, it is planned to have an experiences session, where participants can raise issues, share problems, and suggest solutions.

Presenters and Facilitators

These will include:

Polly Martin, Senior Advisor, Community Archives, Archives New Zealand

Stuart Strachan, former Hocken Librarian and Archives Council member

Anna Blackman, Curator of Archives and Manuscripts, Hocken Collections

Mark Hughes, Facilities Planning Co-ordinator, University of Otago Library

Programme

The workshop will be open for registration from 9.00am on Tuesday, 19^th October.

The programme will begin at 10.0am on Tuesday, 19^th October, and conclude at 4.30pm on Wednesday, 20^th October. This should allow time for participants to travel from and return to Dunedin and other regional centres on the starting and finishing days.

Morning and afternoon teas, and lunches will be provided.

There will also be an optional dinner on Tuesday evening at the Shaky Bridge Café, which is a 10-minute walk from Central Stories.

Venue

Central Stories Museum & Art Gallery, 21 Centennial Avenue, Alexandra. Tel: 03 448 6230

The Central Stories Museum & Art Gallery is located very close to the centre of Alexandra, directly adjacent to Pioneer Park on State Highway 8. It is a purpose-built heritage facility, which was opened in 2005. As well as having historical and contemporary art exhibition galleries, it features a conference room, an archives research room, a climate-controlled stack, and a notable bookshop selling local historical and natural history publications. It also has a strong volunteer programme. There will be an opportunity to have a behind-the-scenes look at the Museum.

For more information on the venue see: www.centralstories.com

Registration and Cost:

To register for the workshop please complete and return the attached form.

The cost is $200 for an ARANZ member and $250 for a non-ARANZ participant. Institutional membership allows one registration at the ARANZ rate. Morning teas and lunches are included.

If the organisers, because of insufficient interest, should cancel, the workshop there will be a full refund. There will be no refunds for cancellations by registrants received after 4^th October 2010.

Travel

Alexandra is centrally located for the Otago and Southland regions.

By road, own or rental car, from

Free all-day parking is available a short distance from the Museum in Shannon Street.

There are also bus scheduled services (InterCity and Catch-A-Bus) from Dunedin, Wanaka, and Queenstown). The InterCity bus connects with Dunedin Airport.

www.catchabus.co.nz/timeTable/

www.intercity.co.nz/timetable/

Accommodation

There is plenty of motel accommodation within easy distance of Central Stories.

Suggested are:

• Centennial Court Motor Inn, 96 Centennial Avenue, Alexandra. www.centennialcourt.co.nz 0800 802 909 $70 to $150
• 117 Avenue Motel, 117-119 Centennial Ave, Alexandra. www.avenue-motel.co.nz 0800 75 88 99 $125 to $130.
• Alexandra Motor Lodge, 85 Centennial Avenue, Alexandra. www.alexmotorlodge.co.nz 0800 929 555 $90 to $120
• Almond Court Motel, 53 Killarney Street, Alexandra. www.almondcourtmotel.co.nz 03 448 7667 $105 to $135
• Alexandra Heights Motel, 125 Centennial Ave, Alexandra. www.alexandraheights.co.nz 0800 862 539 $120 to $150

For more choice see: http://www.aatravel.co.nz/

Contacts and Further Information

Stuart Strachan, 10 Short St, RD2 Waitati, Otago 9085. Telephone: 03 482 2339

Email: Stuart Strachan